Click the General category in the Export Adobe PDF dialog box to set the following options:

Description

Displays the description from the selected preset, and provides a place for you to edit the description. You can paste a description from the Clipboard.

All

Exports all pages in the current document or book.

Range

Specifies the range of pages to export in the current document. You can type a range by using a hyphen, and separate multiple pages or ranges by using commas. This option is unavailable when you’re exporting books or creating presets.

Spreads

Exports pages together as if they were printed on the same sheet.

Important: Do not select Spreads for commercial printing; if you do, the service provider cannot impose the pages.

Embed Page Thumbnails

Creates a thumbnail preview for each page being exported, or one thumbnail for each spread if the Spreads option is selected. The thumbnail is displayed in the InDesign Open or Place dialog boxes. Adding thumbnails increases the PDF file size.

Optimize For Fast Web View

Reduces PDF file size, and optimizes the PDF file for faster viewing in a web browser by restructuring the file for page-at-a-time downloading (byte serving). This option compresses text and line art, regardless of the settings you have selected in the Compression category of the Export Adobe PDF dialog box.

Create Tagged PDF

During export, automatically tags elements in the story based on a subset of the Acrobat tags that InDesign supports. This includes recognition of paragraphs, basic text formatting, lists, and tables. (You can also insert and adjust tags in the document before exporting to PDF. See Adding structure to PDFs.)

Note: If Compatibility is set to Acrobat 6 (PDF 1.5) or later, tags are compressed for smaller file size. If the PDF is then opened in Acrobat 4.0 or Acrobat 5.0, the tags will not be visible because those versions of Acrobat cannot decompress tags.

View PDF After Exporting

Opens the newly-created PDF file in the default PDF viewing application.

Create Acrobat Layers

Saves each InDesign layer as an Acrobat layer within the PDF. Also exports any printer’s marks you’ve included to a separate marks and bleeds layer. The layers are fully navigable, which allows users of Acrobat 6.0 and later to generate multiple versions of the file from a single PDF. For example, if a document will be published in multiple languages, you can place the text for each language in a different layer. A prepress service provider can then show and hide the layers to generate different versions of the document.

If you select the Create Acrobat Layers option when you export a book to PDF, identically named layers are merged by default.

Note: Create Acrobat Layers is available only when Compatibility is set to Acrobat 6 (PDF 1.5) or later.

Export Layers

Determines whether visible layers and nonprinting layers are included in the PDF. You can use the Layer Options settings to determine whether each layer is hidden or set as nonprinting. When exporting to PDF, choose whether you want to export All Layers (including hidden and nonprinting layers), Visible Layers (including nonprinting layers), or Visible & Printable Layers.

Bookmarks

Creates bookmarks for table of contents entries, preserving the TOC levels. Bookmarks are created from the information specified in the Bookmarks panel.

Hyperlinks

Creates PDF hyperlink annotations for InDesign hyperlinks, table of contents entries, and index entries.

Visible Guides And Baseline Grids

Exports margin guides, ruler guides, column guides, and baseline grids currently visible in the document. Grids and guides export in the same color used in the document.

Non-Printing Objects

Exports objects to which you have applied the Nonprinting option in the Attributes panel.

Interactive Elements

Exports all movies, sounds, and buttons. Acrobat 4.0 and 5.0 require that sounds be embedded and movies be linked. Acrobat 6.0 and later support linking and embedding of movies and sounds.

Multimedia

Lets you specify how to embed or link movies and sounds:

Use Object Settings

Embeds movies and sounds according to the settings in the Sound Options and Movie Options dialog box.

Link All

Links sound and movie clips placed in the document. If you choose not to embed media clips in the PDF file, be sure to place the media clips in the same folder as the PDF.

Embed All

Embeds all movies and sounds, regardless of embed settings on individual objects.

Note: The Multimedia option is only available when Compatibility is set to Acrobat 6 (PDF 1.5) or later and Interactive Elements is selected. When Compatibility is set to Acrobat 4 (PDF 1.3) or Acrobat 5 (PDF 1.4) and Interactive Elements is selected, InDesign uses the settings in the Use Object Settings option in the Multimedia menu.