InDesign

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Check out content

When you check out an item, a hidden lock file (.idlk) is placed on the file system. Once the content is checked out, you have exclusive control over its content, and others are locked out from making changes. You can check out InCopy content only; you cannot check out InDesign documents with layout information.

If you attempt to close an InDesign document containing one or more InCopy content files that are checked out to you, an alert message appears, prompting you to check in all content. If you close the document without checking in the content files, they will still be checked out to you the next time you open the InDesign document. Saving the InDesign document automatically saves every editable InCopy content file.

Check out content (InDesign)

 Do one of the following:

  • In the layout, select the text or graphics frames to edit and choose Edit > InCopy > Check Out.

  • In the Assignments panel, select the files and choose Check Out from the panel menu.

When you check out available content in InDesign, you see the Editing icon  on the InDesign frame. In InCopy, the In Use icon  appears on the InCopy frame and in the Assignments panel if the assignment files are stored on a local server.

Check out content (InCopy)

  1. Do one of the following:

    • If the content you want is part of an assignment, choose File > Open and select the assignment file (.inca).

    • If the content you want was exported as individual files, choose File > Open and select the InCopy file (.incx). To see the layout so you can do copyfitting, select the InDesign document.

  2. Do one of the following:

    • To check out a single InCopy content file, choose File > Check Out.

    • To check out all content in an assignment at once, select the assignment in the Assignments panel, and choose Check Out from the panel menu.

    • To check out individual items in an assignment, open the assignments list in the Assignments panel, select an item or multiple items, and choose Check Out from the panel menu.

    The Editing icon  appears next to the item or items in the Assignments panel, indicating that the content is checked out to you for your exclusive use.

  3. If prompted to update the content with changes, click OK.

When you check out available content in InCopy, you see the Editing icon  on the InCopy frame, and in the Assignments panel. In InDesign, the In Use icon  appears on the InDesign frame.