InDesign

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Update content

To make sure that you’re always working on the most up-to-date content, be sure to watch for Out Of Date icons in the Assignments panel, and then update content accordingly. Updating an InCopy assignment file and its contents or updating individual content files copies data from the latest file system copy so that the version displayed on your computer matches the one on the file system. Updating does not require checking in or out and does not give you editing rights. However, updating can cause problems if another user has deleted your lock.

Note: Updating content does not update content in assignment packages that have not been returned.

A typical updating workflow is as follows:

  1. The InCopy user opens an assignment file or checks out an individual content file and edits the content.

  2. The InCopy user saves the content file, which updates the copy on the file system, and continues working.

  3. The InDesign user sees the Out Of Date icon  in both the Assignments panel and the Links panel next to the selection, and the In Use  and Text Content Out Of Date icon  or Graphics Content Out Of Date icon  on the associated frame.

    Assignments panel with In Use and Out Of Date icons (left) and Layout with out-of-date content (right)

  4. The InDesign user updates the content.

Update content while opening a managed document (InDesign)

  1. Choose File > Open, locate the file you want to open, and click Open.
  2. Click Yes when prompted to update the document with the modified content on the file system.
  3. Do one of the following:

    • To let InDesign update the links, click Fix Links Automatically.

    • To fix links manually, click Don’t Fix, and then, in the Links panel, select the file to update and choose Update Link from the panel menu.

Update content while working (InDesign)

 Do one of the following:

  • Select the text or graphics frames in the layout and choose Edit > InCopy > Update Content.

  • Select the text or graphics frames in the Links panel, and click the Update Link button  or choose Update Link from the Assignments panel menu.

Update content while working (InCopy)

 Do one of the following:

  • Click an insertion point in the text frame to select it, and then choose File > Update Content.

  • Select the content in the Assignments panel, and then click the Update Content button  or choose Update Content from the Assignments panel menu.

You can also update content using the Links panel.